Emails play a major role in our daily work—many users now spend more time managing emails than making phone calls. But along with the convenience of email comes significant risk. Cybercriminals are constantly looking for ways to exploit email systems to steal data, spread malware, or scam users. That’s why Email Security is critical for every organization.
As a business owner, what can you do? At Turbo IT Solutions, we have a few simple but effective tips to help you start thinking—and more importantly, acting—on improving your Email Security.
User Education & Training
As with most IT systems, proper administration is the key to maintaining security. Technology is designed to support users—making their work easier, faster, and more efficient. However, when users lack awareness, they unintentionally become the biggest threat to your Email Security and overall IT infrastructure.
Consider this example: a security audit firm dropped a few USB drives in a company parking lot. Out of curiosity, some employees picked them up and plugged them into their computers—only to unknowingly install malicious files. Had they received proper cybersecurity training, they would have known better.
The lesson? Building user awareness is one of the most effective ways to strengthen Email Security. With the right training, employees will think twice before clicking suspicious links or opening unknown attachments.
Secure Email Account Logins
Strong passwords are the foundation of good Email Security. All email accounts should use complex, unique passwords—and those passwords should be updated regularly.
But that alone isn’t enough.
If your email system supports MFA (Multi-Factor Authentication), 2FA (Two-Factor Authentication), or 2SV (Two-Step Verification), you should absolutely enable these features. These additional layers of verification—such as a phone-based code or a physical USB key—make unauthorized access far less likely. They’re an essential part of a modern Email Security strategy.
Phishing
Be conscious of phishing. We are all being target.
Put this in simple way, if you are offered some goodies in an email, suppose it’s a phishing; if you suspect something, suppose it’s fishing.
Ideally you should have an IT system to filter phishing emails, some email systems have built-in function for this, e.g. Google G Suite determine phishing emails pretty well.
More importantly, the users must have the consciousness.
Check our blog for more about phishing: https://turboitsolutions.com/phishing/
Separate work email and personal email
When the work email account is used also for personal purpose, the exposure to risks naturally increases. The little convenience a user gets by using work email for personal purpose potentially incurs risk to the whole company email system.
Some security system have capability to filter personal emails, however don’t totally rely on software. The best way is still training. Let your staffs know that work email is just for work. Educate them once, twice, 3 times, …, on and on.
Boost Your Email Security with Turbo IT Solutions
Want to discuss more on the topic? Call us today at (604) 757-9823, or send us a contact form.
