Backup & Recovery Review
Know Whether Your Business Data Can Be Recovered When You Need It
You may already have some backups.
Files may be copied to an external drive, stored in OneDrive or Google Drive, backed up to a NAS, or protected by one or more cloud backup services.
Or you may not have a formal backup system at all.
The important question is not simply whether backups exist.
If something goes wrong, can you recover the data and systems your business depends on?
A Backup & Recovery Review looks at your backup and recovery setup as a whole. We identify what is already covered, where meaningful gaps exist, and what should be improved.
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You May Have Backups. But Are You Covered?
Small-business backup systems often grow over time rather than being designed as one complete system.
You may have:
- Files copied to a USB drive from time to time
- Business data stored in OneDrive, SharePoint, Google Drive or Dropbox
- Backup software installed on one or two computers
- A NAS or external hard drive
- Microsoft 365 or Google Workspace with no separate backup
- Several backup tools that nobody has reviewed together
The result may be a collection of backups without a clear recovery plan.
Common questions include:
- Are all important files actually backed up?
- Is Microsoft 365 or Google Workspace data adequately covered?
- How far back can deleted or changed data be recovered?
- Could ransomware or account compromise affect the backups too?
- What happens if an important computer fails completely?
- How long would recovery take?
- Have the backups ever been tested?
- Is there a repeatable recovery process?
- Are we paying for backup services we do not need?
The review is designed to answer these questions clearly.
How We Assess Your Backup & Recovery
We assess your current setup against recognized backup and recovery practices, while taking into account the size of your business, the systems you use and the importance of the data involved.
The goal is not to recommend every available backup technology.
We use a practical framework to review:
- Coverage — what important business data and systems are protected
- Backup design — how backups are created and where copies are stored
- Frequency and retention — how often backups run and how far back recovery can go
- Resilience — whether one incident could affect both production data and the backup
- Restore readiness — whether recovery has been tested and whether the process is practical
- Recovery priorities — what should be restored first after a larger failure
Where appropriate, we also consider established concepts such as 3-2-1 backup principles, offsite backup, immutable backup, Recovery Time Objectives (RTO), Recovery Point Objectives (RPO) and system-image recovery.
The recommendations are adapted to the business rather than applied as a generic checklist.
What We Review
Your Data and Where It Lives
We identify where important business data is stored, including computers, servers, NAS devices, OneDrive, SharePoint, Google Drive, Dropbox, Microsoft 365, Google Workspace and other relevant systems.
We look for important data that may fall outside the existing backup process.
Current Backup Coverage
We review what is currently backed up and how, including cloud backup, local backup, external drives, NAS or server backup, Microsoft 365 or Google Workspace backup, and manual file-copy routines.
We also look at whether important backups depend on someone remembering to perform a manual task.
Backup Architecture and Resilience
We review where backup copies are stored and whether there is appropriate separation from the original data.
Depending on the environment, this may include 3-2-1 backup principles, offsite backup, offline or independent copies, immutable backup, and protection against accidental deletion, ransomware or compromised accounts.
The objective is to reduce the chance that one incident could affect both the original data and every usable backup copy.
Backup Frequency and Retention
A backup from yesterday may be sufficient after hardware failure, but not if an important file was deleted several months ago.
We review backup frequency, retention periods, available restore points and version history to determine whether the available recovery history is appropriate for the business.
Computer and System Recovery
File backup protects business data.
A system image backup can also preserve the operating system, applications, settings and other parts of a computer. For an important workstation or server, this may significantly reduce recovery time after a major failure.
System-image backup is not necessary for every computer. We assess where it may be worthwhile and where normal file backup is sufficient.
Restore Readiness
A backup job showing “successful” does not necessarily prove that the required data can be restored successfully.
We review whether restores have been tested, what was tested, how recently testing occurred, whether there is a repeatable recovery process, and whether the required access, credentials, encryption keys and recovery information are available.
We also consider whether expected recovery time has been thought through.
Where appropriate, we may recommend a separate restore test to validate the backup in practice.
What You Receive
You receive a practical written assessment of the current backup and recovery setup.
The report typically includes:
- Where important business data is stored
- Existing backup systems and processes
- What is already adequately covered
- Backup and recovery gaps
- Areas of concern
- Recovery considerations
- Prioritized recommendations
- Suggested next steps
Recommendations may be categorized as:
Important — should be addressed with higher priority
Recommended — worthwhile improvement based on the business environment
Optional — useful enhancement, but not essential to an adequate backup strategy
The objective is to show what matters and what should be addressed first, rather than provide a long list of technology to buy.
Scope of the Review
The Backup & Recovery Review is an assessment and recommendation service.
We review the current environment, identify gaps, assess recovery readiness, and provide prioritized recommendations.
Hands-on work such as implementing new backup systems, changing production systems, performing restore tests or carrying out remediation is outside the review itself and can be scoped separately if needed.
This keeps the engagement focused on answering three questions:
What is working? What is missing? What should be done next?
Who This Review Is For
A Backup & Recovery Review can be useful if:
- You do not currently have a formal backup system
- Files are copied manually to USB drives or external hard drives
- Your backup setup has grown gradually over time
- You use Microsoft 365, Google Workspace, OneDrive, SharePoint or Dropbox and are unsure what is actually protected
- Several backup products are in use but nobody has reviewed the whole setup
- You are unsure whether important computers should have system-image backup
- Existing backups have never been tested
- You do not know how long recovery would take after a major failure
- You want an experienced second opinion on whether your business is adequately covered
You do not need an existing backup system to start.
What Happens After the Review?
The Backup & Recovery Review is a standalone service.
You can use the recommendations to make changes internally, ask your existing IT provider to implement them, or ask Turbo IT Solutions to help.
Implementation, restore testing and other remediation work are separately scoped.
If ongoing backup monitoring or broader IT management would be useful, those services can also be considered separately.
Not Sure Whether Your Backups Are Enough?
Get a clear assessment of what is protected, what is missing, and what should be improved so your business data can be recovered when needed.